Procurement Executive within Administration Unit
Deadline: 30th May 2025
The Institut Pasteur du Cambodge (IPC) is a Cambodian non-for-profit research institution established in 1953, IPC is today a scientific research establishment declared of public utility placed under the high patronage of the Ministry of Health of the Kingdom of Cambodia and under the responsibility of the Institute Pasteur on the scientific and technical levels. The IPC is a member of the Pasteur Network, which brings together 33 institutes present on five continents. It shares the Pasteurian values and the ethical charter to which the Pasteur Institutes are bound. The IPC has more than 280 employees, including about 30 expatriates of 22 nationalities and includes 5 research units. It carries out research activities in health biology, public health and service activities (Medical Biology Laboratory, vaccinations and water and food analyses) and training.
The lnstitut Pasteur du Cambodge (IPC) is recruiting the full time Procurement Executive based in the Administration Unit.
Position Overview:
The Procurement Executive will play a key role in supporting the Procurement and Logistic Department, ADM Unit at the Institut Pasteur du Cambodge (IPC). The successful candidate will be responsible for Purchasing levels.
Recruitment conditions:
- Language: English or French
- Position: Full-time
- Contract: The initial contract is offered for 1 year (renewable)
- Start Date: Available to start on July 01, 2025
- Remote Work: Possibility to work remotely, subject to job role and management approval
- Benefits:
- Private health insurance including family coverage and life insurance.
- NSSF (Health Care, Occupational Risk, Retirement).
- Khmer New Year and Pchum Ben Bonus.
- Annual leave plus an additional day every three years.
- Multicultural environment with staff from 22 nationalities.
- Opportunities for growth and career advancement.
Main responsibilities:
- Prepare and process purchase orders and documents in accordance with company policies.
- Providing support in inventory management activities, such as monitoring stock levels, conducting inventory counts, and reconciling inventory discrepancies.
- Tracking the status of purchase orders and expediting deliveries as needed to ensure timely receipt of goods or services.
- Identify and evaluate suppliers to meet company procurement needs.
- Negotiate contracts and pricing with suppliers.
- Collaborate with internal departments to understand and meet their purchasing requirements.
- Resolve any issues or discrepancies with suppliers and delivery.
- Providing general administrative support to the procurement team, such as scheduling meetings, preparing reports, and managing correspondence, to facilitate efficient procurement operations.
- Using procurement systems, databases, and tools for effective sourcing and supplier management.
- Match invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payments are within terms.
- Maintaining accurate records of procurement activities, including purchase orders, contracts and performance evaluations.
Candidate Profile:
- Higher Diploma in Business Administration or other commercial discipline.
- Proven experience as a Purchase Executive or in a similar role.
- 2-3 years’ experience in procurement or in a similar industry for technical procurement jobs.
- Good team work, communication, rigorous and autonomous.
- Dynamic character and eager to learn.
- Computer literacy: Word, Excel.
The complete application includes a cover letter – with salary expectations, copies of diplomas if any, work certificates, curriculum vitae with a recent photo, Identity Card photocopy – all certified documents to the originals – are to be sent to the Human Resources department of Institut Pasteur du Cambodge #5, Monivong Blvd, Phnom Penh or by email to: [email protected] phone number: 092 777 665.